Guidelines to Authors
Below are some useful instructions to assist the authors to submit their papers for ICEMCSI 2026:
ORIGINALITY OF SUBMITTED PAPERS:
Papers submitted to ICEMCSI shall contain original work by the author(s) that have not been published or submitted for publication elsewhere. The IEEE plagiarism policy is applicable to all submissions. The author(s) are solely responsible for any plagiarized submission.
PAPER SUBMISSION:
- All papers are required to be prepared and submitted in the IEEE Standard two – column conference format of A4 size in English. Papers must be four to six pages in length, including texts, Figures, photographs and references. The first page must include the title of the paper, author(s), affiliations, address and text. Please do not include page numbers on submitted documents. Failing to confirm to the standard format will result in rejection. Detailed format information is available in IEEE Website. (Click Here)
- The authors are required to use the standard IEEE manuscript template for conferences. The Microsoft Word template from IEEE can be downloaded from conference template page: Click here
- The maximum number of authors in a paper is limited to 6.
- Page Limit: Minimum 6 Pages and Maximum 8 pages in IEEE format
OFFICIAL LANGUAGE:
- The official language of the Conference is English.
- All the camera-ready manuscripts should be submitted in English, and presentations should be made in English.
- Presentations should be made in English.
- Once the paper is submitted, we shall start reviewing it, so authors cannot update/resubmit the paper. They should submit the final version, update/resubmissions are not allowed.
- The paper shall consist of original and previously unpublished work, including specific results. The ‘Introduction’ of the paper shall clearly indicate the unique aspects of the submission and how it is related to the previous work.
- All paper submissions must be electronic, using IEEE Xplore compliant PDF format (*.pdf). Failure to do so may result in the rejection of the paper.
- Type 3 fonts (bitmaps) will not be accepted. Authors can use the IEEE PDF eXpress to generate compliant PDF Files for final submission.
PAPER UPLOAD:
All papers must be submitted in PDF or as a Microsoft Word Document via Microsoft Conference Management Toolkit : CMT
https://cmt3.research.microsoft.com/ICEMCSI2026
The submitting authors may be required to create a Microsoft Conference Management Toolkit account before uploading the paper (if the submitting author does not have a Microsoft Conference Management Toolkit account). While uploading the paper, the authors should provide the title of the paper, an abstract of no more than 250 words and keywords in the respective text boxes in the paper submission page.
Note: All author details including name, affiliation, email etc to be properly included in the CMT Portal during Initial Paper Submission Stage itself. The electronic IEEE Copyright Form (eCF) will be automatically generated in CMT Portal only.
REVIEW PROCESS:
The ICEMCSI has a double-blind peer-review process. Any paper submitted for the conference is reviewed by minimum three reviewers with expertise in the relevant subject area. Based on the reviewers’ comments, papers are accepted, rejected or accepted with revision. The number of submissions will determine the number of reviewers required. Plagiarism checking Committee initially checks the plagiarism in the submitted paper by plagiarism checking tools.
PAPER PRESENTATION:
- Conference will be hosted in ‘Offline mode’ (Venue: New Horizon College of Engineering, Bengaluru)
- If a paper fails to be presented any way at the conference, such a paper is not to be included in the final IEEE Xplorer proceedings.
- Oral Presentation Method.
- Authors are instructed to have their presentation content on a USB drive. Conference room is supplied with data projector with PC.
- The usage of individual laptops is restricted.
CONFERENCE PROCEEDINGS / PUBLICATIONS:
- All registered and presented papers will be submitted for inclusion into IEEE Xplore.
- All accepted papers and presented during the conference will be published in the conference proceedings and submitted for inclusion in IEEE Xplore Digital Library. (Scopus Indexed)
- The authors must agree to the IEEE copyright conditions and sign the IEEE copyright form as part of the online submission process. All submitted papers will be peer reviewed by the Technical Progam Committees (TPC).
- Author Ethics: https://conferences.ieeeauthorcenter.ieee.org/author-ethicsethical-requirements
- IEEE reserves the right to exclude a paper from distribution after the conference (e.g., by not including it in IEEE Xplore) if the paper is not presented at the conference.
Note : All accepted and presented papers will be submitted for the possible inclusion in IEEE XPLORE Digital Library
Copyright details are included below in the first page footer in camera ready papers. The details are mentioned below.
- For papers in which all authors are employed by the US government, the copyright notice is: S. Government work not protected by U.S. copyright
- For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is:979-8-3315-5336-4/26/$31.00 ©2026 Crown
- For papers in which all authors are employed by the European Union, the copyright notice is: 979-8-3315-5336-4/26/$31.00©2026 European Union
- For all other papers the copyright notice is: 979-8-3315-5336-4/26/$31.00 ©2026 IEEE
Further steps like IEEE PDF Xpress and electronic IEEE Copyright Form (eCF) will be given later on 30th March, 2026
CONFERENCE POLICY:
If the paper is not original, not authors’ own work, or submitted to other conferences or journals, or a copy of another paper, then the paper is removed at once.
It is not even allowed to be copied from the author’s own paper.
The paper may be checked against plagiarism at any time during the review process from paper submission until publication.
The Publisher reserves the right to exclude any papers from the Work if in its opinion, or those of its advisers, any papers are considered inappropriate for publication by the Publisher.
Acts of plagiarism are violations of conference policy and will not be tolerated. The Author(s) is responsible for any plagiarism related issues and rejection from the organizers/ publishers.
The Author(s) is sole responsible for any work quality issues/citation/ self citation issues/ mismatched content issues/ review and revision process delays/ not responding for review comments/ copyright issues/ copyright and proofread response delays during submission/review/revision/proofreading related issues and rejection from the organizers/ publishers. There is no registration payment that will be refunded in any stage of the conference pre/post process.
After the conference deadline registration fee charges would not be refunded/ reversed under any circumstances for any refund/reversal /chargeback and any other reasons. Conference organizers are not responsible for payment gateway additional charges paid by the authors.
All the accepted and registered papers in the Work must already have been checked by the authors and be in final form ready for publication. If any Unwanted contents/ Change of contents/ Mismatched errors/ Reference corrections/ Title Change during camera ready submission/ type setting errors in the papers, the Organizers/Editors are not responsible for the same.
CANCELLATION AND REFUND POLICY:
Cancellation after registration is not possible.
